Calendly is your one-stop shop for professionally and efficiently scheduling meetings, eliminating the hassle of back-and-forth emails so you can get back to work.
It integrates with your personal and business calendars to save you time and simplify the tasks associated with meeting with people outside your organisation.
Without the back-and-forth emails, you can now connect with your invitees and agree on the best time to meet and schedule your meetings.
What is Calendly?
Calendly is your one-stop shop for professionally and efficiently scheduling meetings, eliminating the hassle of back-and-forth emails so you can get back to work.
The idea is straightforward. Connect your Calendly calendar.
Select the calendars that you want Calendly to check.
Already recognised as the intuitive scheduling leader for over 50,000 businesses and 10 million people worldwide.
It now provides powerful collaboration functionality, robust administration controls, and enterprise-grade security and compliance for teams.
It is trusted by everyone from Twilio and eBay to Dartmouth and Gartner, thanks to integrations in Zoom, Salesforce, Google, Microsoft, Slack, Zapier, and more.
Instantly connect Give your visitors and customers the quick and flexible access they expect to your business. Automatic assignment Time is running out.
Based on the conditions you specify, automatically route the appropriate meetings to the appropriate people.
Meetings that are more interactive Reduce no-shows and cancellations to keep things moving. Send reminders and follow-ups to everyone involved automatically.
What is a Calendly App?
It is a scheduling app for appointments, meetings, and events.
Its goal is to eliminate the inconvenient back-and-forth when trying to determine times.
Instead of email chains and phone tag, send your availability via a Calendly link (even if the people booking time with you do not use Calendly).
Features of Calendly
It’s similar to having your own personal social secretary. But that is only the beginning.
You’ll have a platform that can do a lot more for your business in 2022 once you’ve built a system that can identify gaps in a calendar.
Create various event types
You can create different types of events using a meeting scheduler like it. So a coach could not only offer fifteen-minute meetings, but also allow clients to book fitness sessions of varying lengths.
Customers could book test drives, meet with sales staff, or meet with a financing expert in a car showroom.
It could be used by a school to make arranging times for parents’ evenings easier.
Incorporate Availability into A Website
Those opportunities can also be integrated into a website. There’s no reason to drag potential clients or customers to an unfamiliar calendar platform.
The coach can simply provide a “Book Now” button on their website and let their clients choose the time that works best for them.
It increases conversions and simplifies the booking process.
Payment Collection
It also allows you to collect payments, which takes scheduling to a whole new level. When someone books a session, the coach can now charge a fee. When people book a ride time at an adventure park, they can pay.
A consultant can give an hour of their time and know that they will be compensated for it. It solves two problems at the same time.
What you end up with is more than a scheduling service. You receive a complete time management solution that also functions as a point of sale.
How to use Calendly
- Make simple rules: Calendly will do the work for you if you let it know your availability preferences.
- Please share your link: Send your Calendly link to guests or embed it in your website.
- Make a reservation: They choose a day and time, and the event is added to your calendar.
How do you use Calendly for scheduling?
Organizing your first event
On your Calendly home page, you already have default events. We’ll walk you through some simple adjustments to make one of them function better for you.
1. From your Calendly home page, choose an event.
(If the duration of the event isn’t what you’re looking for, we can adjust it later.)
2. Select What event is this, then give your event a name.
3. Choose a location for the event under Location (e.g. enter your address or select an online meeting).
4. Choose Save and Close.
5. Select When can people schedule this event, then change:
• The time frame
• How long in advance can guests book with you?
6. (Optional) Mark any extra periods on the calendar that you will be unavailable. (We previously blocked busy hours in the calendar you linked to it.)
7. Choose Save and Close.
Calendly Sign up
Setting Up an Account
It is incredibly simple to set up an account on Calendly. After you join up with your email address, you must link your account to your calendar platform.
You have a lot of options. It integrates with all of the major digital calendar platforms, including Google Calendar, Office 365, Outlook Calendar, and iCal.
That can be bothersome. You’re on a new platform that wants access to your whole schedule. Calendly, on the other hand, has a strong privacy policy.
It is simply concerned with ensuring that your scheduling is correct and that you are not overbooked.
The more calendar information you provide with it, the smoother your scheduling will be and the less likely you will encounter a dispute.
Calendly Login Methods
It can be accessed via a variety of methods.
You may log in using the following credentials:
- Your current Google, Microsoft 365, or Outlook.com credentials
- A username and password for Calendly
- Single sign-on (SSO) using SAML, such as Okta
The Best Calendly Alternatives
It looks to have everything. Almost everyone is aware of it, and many have tried it themselves.
At the same time, it cannot be a perfect fit for everyone, and it is important to be aware of its alternatives that are accessible.
List of popular Calendly alternatives
1.Zoho Bookings
2.Acuity Scheduling
3. Setmore
4. 10to8 Scheduling
5. Hubspot Meetings tool
6. Microsoft Bookings
7. YouCanBookMe
8. Doodle
9. ScheduleOnce
10. Mixmax
11. Vocus.io
12 .Chilipiper
13. Drift
We compiled the above list based on our own information, other Calendly alternative lists, and feedback from consumers.
Does this imply that you may unplug Calendly, install one of these programmes, and hope for the best?
No. Each app has its own set of capabilities and target audience.
Let’s take a look at what each of these alternatives can provide in order to limit down the top Calendly alternatives.
Best alternative for business consultations
Zoho Bookings
Microsoft Bookings
Setmore
Hubspot Meetings
Best alternatives for education
YouCanBookMe
Doodle
Best alternatives for service-focused businesses
Acuity Scheduling
10to8 Scheduling
Best alternatives for large sales teams
Chili Piper
ScheduleOnce
Drift
Best alternatives for small sales teams (using Gmail)
Mixmax
Vocus.io
Calendly Chrome Extension
The Calendly Chrome plugin allows you to view your availability at a glance.
Meetings may be scheduled from Gmail, LinkedIn, or any other browser window without switching between applications.
If you already have a Calendly account (free or premium), you may use the Calendly for Chrome extension to:
- Access all of your event types from any online browser
- Use Calendly from the Gmail compose toolbar to add times to your emails
- Use it in LinkedIn Messaging, Recruiter, and Sales Navigator
- In only a few clicks, you may select and share your availability.
- Create one-time meetings for VIPs
- Create meeting polls to select and schedule the optimum time for everyone to meet
- Mark and mark event types as favourites for even faster access
- Add notes to your event types that only you and your teammates can see
Calendly Pricing
Calendly’s multiple plans provide varied features at various pricing ranges.
If you are a non-profit organisation, write them an email to enquire about discounted pricing.
Basic: Free!
Calendly’s entry-level tier begins at the lowest feasible price.
This will offer you access to a slew of tools that are appropriate for both individual users and small businesses.
The Basic plan only allows for one calendar per user, prohibiting you from synchronising numerous calendars with the tool.
Common integrations are supported at this level.
Google Calendar, Office 365, Outlook, and iCloud are among them.
Even at the free level, it provides for limitless event booking.
However, you are limited to only one sort of event.
This prevents you from having distinct event kinds based on duration, location, and other factors based on who the event is planned with.
Wherever free Calendly users utilise this tool, the software branding will appear.
Users can benefit from a customised link to their scheduling software.
Although you will be able to put this directly on your organization’s website, the branding will remain.
Meeting times and links to emails can also be added by free users. Event participants who sign up will get automatic email alerts and reminders.
At the free level, they are not modifiable. At all tiers, a Google Chrome extension is offered.
The key constraints of this grade are a lack of certain automation functions and integrations.
You will be able to communicate with your staff thanks to integration with Microsoft Teams.
Zoom and GoToMeeting are both supported.
Importantly, Zapier integrations are not supported by the free basic plan. Paid versions also provide access to more powerful automation capabilities.
Premium: $8/ User/ Month
Calendly’s initial subscription tier provides a plethora of features, integrations, and automation to help consumers justify the investment.
Most importantly, you now have access to an infinite number of event kinds. This removes the free plan’s main constraint. Each user may now sync up to two calendars. Users on paid subscriptions can also remove the Calendly logo from the product.
At this level, the scheduling choices are substantially enhanced.
Because of pool availability, you can allocate meetings to different or numerous members of your team.
This can be done in a round-robin fashion, cooperatively, or with many participants. Group events are also now available.
The Premium subscription allows you to customise email reminders, which are not available in the free plan.
You may now insert links on the confirmation page once an attendee has confirmed.
You may use reporting metrics to see how well your events are doing.
These show you your response rate. This may be sorted by event kind, time, and a variety of other factors.
On the premium levels, the number of Calendly integrations accessible grows.
Users may use Zapier to link Calendly to over 700 other products.
Webhooks may now be used to create bespoke integrations.
Calendly’s support network is also strengthened at this level.
You will have access to live chat and email help within three hours.
Pro: $12/ User/ Month
The Pro package is best suited for individuals that want more extensive integration and automation.
In the lower ranks, you will have access to everything. Per user, integration with up to six calendars is now available. All of your departments will be able to better link their scheduling and appointment needs as a result of this.
Customized email notifications are still available, and this plan includes more.
SMS reminders are now available.
Workflows that are adjustable can be used to arrange them. You will be able to design reminder systems for one or more types of events. These can be merged and separated as necessary.
Instead of just displaying a confirmation page, you may redirect people who confirm reservations to a separate website.
Its Calendly colour may now be customised on your website to fit your brand. The integrations are the most major feature of this grade.
Some of the most essential include native connectors with Salesforce, Hubspot, and Mailchimp.
These will provide further depth and automation to your scheduling process.
Integrations with payment gateway technologies such as Stripe and Paypal make it easier to take payments for goods and services.
You will be able to track those booked in Facebook chat using the Facebook Pixel.
Finally, a Google Analytics interface helps you to track and analyse success on your scheduling more accurately.
How to Get the Most out of Calendly
Once you’ve determined whatever level is best for you, you’ll want to make the most of your new tool.
If you’re still not sure or want to learn more, visit the Calendly product page. There, you may read reviews from actual programme users.
Microsoft Bookings vs Calendly
Your booking page only displays available times depending on the calendar you’ve linked. You may also choose the length of the session and how far in advance clients can schedule appointments.
It is the better option if you or your team wish to collaborate across calendar applications such as Microsoft, Google, and Apple.
Calendly Revenue
It provides a free service as well as a subscription version beginning at $8 per person each month, with team tiers available. According to the corporation, recurring subscription income will exceed $70 million in 2020.
Calendly Status
Check the status. Monitor changes in status, faults, and outages in all of your services.
Receive immediate alerts. Receive notifications for Calendly status updates by email, Slack, Teams, SMS, webhook, and other channels.
Calendly Careers
Learn more about Calendly, their remote employment vacancies, and the advantages they provide…
View the company’s information, staff overview, benefits offered, and remote employment available.
Search and browse job openings at https://careers.calendly.com/jobs/and accelerate your career with a company serving millions
21 Best Calendly Integrations You Should Be Using Right Now
Its API is simple to connect with more than 30 of the web’s most popular apps, including ClickUp, Google Analytics, Slack, PayPal, HoneyBook, and many others.
So much more, in fact, that we decided to compile a list of our top 21 Calendly integrations, which will allow you to easily create new events directly in those apps and have them immediately sync to your account.
1. ClickUp
2. Typeform
3. Slack
4. Webex
5. HubSpot
6. LinkedIn
7. ActiveCampaign
8. Workato
9. Zapier
10. Zoho
11. Pendo
12. Salesforce
13. Mailchimp
14. Stripe
15. PayPal
16. GoToMeeting
17. Intercom
18. Zendesk
19. HoneyBook
20. Microsoft Teams
21. Google Analytics
FAQs
Calendly Login – How do I log into my Calendly account?
Select Account, then Account Settings in the top right corner of any Calendly page.
On the left, click Login.
Is Calendly API available?
We now provide three APIs through which you may integrate it into your application:
API v2: Our most recent and actively maintained API.
The Calendly API v2 is REST-based and includes resource-oriented URLs that are predictable.
How long is the Calendly free trial?
Once your new Calendly account is established, you will enjoy a free 14-day trial of the Teams membership.
You will have access to all Teams features during the 14-day trial period. The account will automatically convert over to our free Basic subscription at the end of the 14-day trial period.
How do I use Calendly WordPress plugins?
Sign in to WordPress and navigate to the administration section. Go to Pages and choose the one you want to change, then click the + to add a new block.
Choose Custom HTML from the Formatting drop-down menu and insert your Calendly embed code.
Calendly Founder?
Tope Awotona is the creator and CEO of Calendly, a scheduling software startup.
Awotona, a former salesman for companies such as EMC (now Dell EMC), started it because he was fed up with the back-and-forth emails necessary to plan meetings.
Does Calendly have an Outlook plugin?
Calendly Outlook plugin allows you to easily plan meetings without leaving your inbox.
You may access your schedule links or build a personalised invitation for your invitee to pick from in your Outlook toolbar.
What services does my Calendly offer?
It integrates directly with a variety of corporate software, including CRM and sales tools, marketing tools, video conferencing, payment processing, analytics, and more.
Is Calendly down today?
It is currently operational, according to its status page.
The most recent incidents may be seen on our page under ‘Recent Outages and Issues.’
Conclusion
Because the obstacles to entry in the market were low and they had a creative growth cycle built into their product, it was able to emerge years after the first wave of scheduling applications and soar to 50%+ market share.
